We hope that these guidelines will ensure that you and you guests enjoy your function at Pine Ridge Golf Club.
Do I have to be a member in order to book a Wedding or Special Event at Pine Ridge?
No, our Thomas Bendelow and Donald Ross rooms are open for public bookings. There are however areas of the club that are restricted to club members. (Members Lounge, Locker Rooms, etc.).
How do I book the facility?
Your date is secured with an $800.00 deposit and the completion of the Event Confirmation form included in our Wedding Guide. This deposit is refundable with written cancellation of the event received by Pine Ridge, no later than 9 months (270 days) prior to the events date.
When do I pay for the balance of my event and what methods of payment do you accept?
Payment of the projected invoice is preferred prior to your event, however payment must be made no later than 24 hours following the events completion. Accepted payment methods are Cash, Cheque, Debit, Visa, AMEX and MasterCard. Any past due accounts will be charged a monthly fee of 2.5%.
Is there a room rental fee?
The Thomas Bendelow Room has a room rental fee of $500.00 for Saturday bookings, $300.00 for Friday/ Sunday bookings, and $150.00 for any other days of the week. This room rental fee is waived if the event reaches 140 adult meals on Saturdays, 100 Adult meals on Friday/Sunday and 50 Adult meals on any other day of the week.
Are we allowed to bring in outside food or beverage, or take home our leftover food?
Pine Ridge Golf Club must supply all Food and Beverage services with the exception of Wedding Cakes and Favours (Candy Bar, etc.). Additional exceptions may be discussed prior to the event with the Director of F&B Operations or Banquet Manager. No Food or Beverage may be removed from the premises at any time from any function.
Does Pine Ridge have a dress code?
Pine Ridge has a strictly enforced Dress Code Policy, which is in effect for members and guests using the golf course. Blue Jeans and Blue Denim outfits are acceptable for any private events in the Bendelow or Ross Room.
Am I allowed to have only my ceremony at Pine Ridge?
Unfortunately we do not allow ceremonies to be held at Pine Ridge, unless we are hosting the reception.
Is there an automatic service charge added to my bill?
Any group of 8 people or over will have an automatic service charge of 16% added to the pretax total of the bill. Please keep in mind that the prices listed in this package do not include GST or PST.
Am I charged a damage deposit of any sort?
While we do not charge a damage deposit, the event Coordinator assumes all responsibility for any damage that occurs to the Clubhouse, Golf Course or any property of Pine Ridge Golf Club. Any damages that occur will be added to your bills total. In addition, Pine Ridge will not be held responsible for any damage or loss of any items left on the premises prior to, during, or following the function.
Can we use the Golf Course or Golf Carts for pictures?
Pine Ridge has a number of picture perfect spots surrounding our Clubhouse that can be used for pictures at your leisure. We ask that if you would like to use the area ‘in play’ for pictures, you and your photographer come out to the club prior to your event and pick out some spots in an effort to eliminate the traffic on the course. Please advise the Banquet Manager if you require carts to be used for pictures.
I’m not sure of what type of Bar to choose. Can you help clarify it for me?
Pine Ridge has 3 different options for running your bar. Host, Cash or Corkage. During a HOST Bar Pine Ridge provides all the Alcohol & Bartenders for your beverage service, at the end of the event all drinks consumed are charged to the event coordinator (host). No Corkage fee is charged simply the balance of the drinks consumed. With a CASH Bar guests will purchase drink tickets valid at the bar, Pine Ridge once again provides all Alcohol & Bartenders, this is at no cost to the host. In the event of a CORKAGE BAR a MLCC occasional permit is obtained by the event coordinator, all alcohol is purchased from the MLCC and delivered by the host. Pine Ridge charges a Corkage fee and Bartender fees and is responsible for the service of YOUR alcohol throughout the evening.
When do I need to provide my Guaranteed guest numbers?
We require your final guest count 7 days prior to the event. All billings shall be based on your guaranteed number or actual in attendance, whichever is higher. (Example: 100 Final count, and 93 in actual attendance. Host will be billed for 100 meals). Please note that any estimates provided guarantee the price per unit and not consumption. In the case of Bar estimates it is impossible for us to accurately estimate the amount consumed.
Are we able to make substitutions to the menu? We have guests who have allergies, are you able to accommodate them?
Pine Ridge does not serve any pre portioned, frozen, or pre made products. This allows us to make almost any changes that you wish to your dish (price permitting). Because all our dishes are made fresh in our kitchen, this also allows us to closely monitor any dietary restrictions. (Allergies, etc.)